Privacy & Cookie Policy

Summary

Data we collect automatically

When you browse this website we automatically collect certain technical information, for example to measure traffic and make the pages work properly.

• Usage Data
• Trackers (cookies and similar technologies)

Trusted third parties that help us process it

• this Website
• Google Ireland Limited / Google LLC
• Meta Platforms Ireland Limited
• OpenStreetMap Foundation
• Krossbooking S.r.l.

How we use it

• Contacting the User
• Analytics and measurement
• Interaction with external social networks and platforms
• Displaying content and maps from external platforms
• Handling booking requests (external platform)
• Remarketing and advertising

Data you provide to us

We collect the data you voluntarily communicate to us, for example when you fill out the contact form or send us an email.

• first and last name
• email address
• phone number
• message content

How we use it

• Responding to requests and providing information about stays

Data Controller

Amazing Suite S.r.l.
Registered Office: Via Giovanni Dominici n.6, 00165 Roma (RM), Italy
Operational Office: Via Barberini n.35, 00187 Roma (RM), Italy
VAT no. 13622691007
Data Controller’s email address: info@amazingsuiterome.com

Types of Data we collect

Among the types of Personal Data that this Website collects, by itself or through third parties, there are:

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website.

Unless specified otherwise, all Data requested by this Website is mandatory. If the User refuses to provide it, it may be impossible for this Website to provide the Service. In cases where this Website specifically states that some Data is optional, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact the Data Controller.

Any use of Cookies — or of other Trackers — by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in this document and in the Cookie Policy. Users are responsible for any third-party Personal Data obtained, published or shared through this Website.

Methods and place of processing of the Data collected

Methods of processing

The Data Controller takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of Personal Data. The Data processing is carried out using computers and/or IT-enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the Data may be accessible to certain persons involved with the operation of this Website (administration, sales, marketing, legal, system administrators) or external parties (such as third-party technical service providers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Data Controller. The updated list of these parties may be requested from the Data Controller at any time.

Place

The Data is processed at the Data Controller’s operating offices and in any other place where the parties involved in the processing are located. The User’s Personal Data may be transferred to a country other than the one where the User is located, including outside the European Union (for example the United States, in relation to the services provided by Google and Meta). In such cases the transfer takes place on the basis of appropriate safeguards, such as the Standard Contractual Clauses approved by the European Commission and/or the provider’s adherence to the EU-US Data Privacy Framework. For further information, the User may refer to the section on processing details or contact the Data Controller.

Retention period

Unless specified otherwise in this document, Personal Data is processed and stored for as long as required by the purpose it has been collected for, and may be stored for a longer period due to applicable legal obligations or based on the Users’ consent. In particular, Data communicated through the contact form is retained for the time needed to handle the request and, where a contractual relationship follows, for its duration and within the terms established by law.

Purposes of processing of the Data collected

• Contacting the User
• Analytics and traffic measurement
• Tag management
• Interaction with external social networks and platforms
• Displaying content and maps from external platforms
• Handling booking requests through an external platform
• Remarketing and behavioral advertising

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services.

Further information for Users in the European Union

Legal basis of processing

The Data Controller may process Personal Data relating to Users if one of the following applies:

• Users have given their consent for one or more specific purposes;
• processing is necessary for the performance of a contract with the User and/or for the execution of pre-contractual measures;
• processing is necessary for compliance with a legal obligation to which the Data Controller is subject;
• processing is necessary for the purposes of the legitimate interests pursued by the Data Controller or by a third party.

It is always possible to ask the Data Controller to clarify the specific legal basis of each processing operation.

User rights under the GDPR

Users may exercise certain rights regarding their Data processed by the Data Controller. In particular, within the limits provided by law, Users have the right to:

• withdraw their consent at any time;
• object to the processing of their Data;
• access their Data;
• verify and seek rectification;
• restrict the processing of their Data;
• have their Personal Data deleted or otherwise removed;
• receive their Data or have it transferred to another controller (portability);
• lodge a complaint with the competent supervisory authority (in Italy, the Garante per la protezione dei dati personali).

Details about the right to object

Where Personal Data is processed for a legitimate interest of the Data Controller, Users may object to such processing on grounds relating to their particular situation. For direct marketing purposes, objection is always possible, free of charge and without any need to provide reasons.

How to exercise these rights

Any requests may be addressed to the Data Controller through the contact details provided in this document. Requests are free of charge and the Data Controller will respond as early as possible, in any case within one month.

Additional information about Data processing

Legal action. The User’s Personal Data may be used for legal purposes by the Data Controller in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services by the User. The Data Controller may be required to reveal Personal Data upon request of public authorities.

Google Search Console. The Data Controller uses Google Search Console, a tool provided by Google that allows monitoring of this Website’s presence and performance in search results. The tool operates on aggregated data and does not install cookies on the User’s device.

System logs and maintenance. For operation and maintenance purposes, this Website and any third-party services used may collect system logs, which may also contain Personal Data (e.g. IP address).

Information not contained in this policy. More details concerning the processing of Personal Data may be requested from the Data Controller at any time using the contact details.

Changes to this privacy policy. The Data Controller reserves the right to make changes to this privacy policy at any time by notifying Users on this page and, if possible, on this Website and, as far as technically and legally feasible, by sending a notice to Users. Should the changes affect processing activities based on the User’s consent, the Data Controller will collect new consent from the User, where required.

Definitions and legal references

Personal Data (or Data): any information that directly, indirectly, or in connection with other information, allows for the identification or identifiability of a natural person.

Usage Data: information collected automatically through this Website (including from third-party applications integrated into it), which may include: IP addresses or domain names, URIs, the time of the request, the method used to submit the request, the size of the file received in response, the response status code, the country of origin, the features of the browser and operating system, time-related details of the visit and details about the path followed within the Website.

User: the individual using this Website who, unless otherwise specified, coincides with the Data Subject.

Data Subject: the natural person to whom the Personal Data refers.

Data Processor: the natural or legal person that processes Personal Data on behalf of the Data Controller.

Data Controller: the natural or legal person that determines the purposes and means of the processing of Personal Data.

This Website (or this Application): the hardware or software tool by which the Personal Data of Users is collected and processed.

European Union (or EU): unless otherwise specified, includes all current member states of the European Union and the European Economic Area.

Legal references: this privacy statement has been prepared in fulfilment of the obligations under Regulation (EU) 2016/679 (GDPR) and Italian Legislative Decree 196/2003 (Privacy Code), as amended by Legislative Decree 101/2018.

Introduction

This document contains information regarding the technologies that allow this Website to achieve the purposes described below. Such technologies allow the Data Controller to collect and save information (for example by using a Cookie) or to use resources (for example by running a script) on a User’s device as they interact with this Website.

For simplicity, all such technologies are defined as “Trackers” within this document, unless there is a reason to differentiate. Within this document, the term Cookie is only used where it is specifically meant to indicate that particular type of Tracker that requires the presence of a browser.

Some of the purposes for which Trackers are used may require the User’s consent. Whenever consent is given, it can be freely withdrawn at any time following the instructions provided in this document. This Website uses Trackers managed directly by the Data Controller (so-called “first-party” Trackers) and Trackers that enable services provided by third parties (so-called “third-party” Trackers).

Categories used

How this Website uses Trackers

How to manage preferences and provide or withdraw consent

Where the use of Trackers is based on consent, Users can provide or withdraw such consent by setting or updating their preferences via the relevant privacy choices panel available on this Website.

With regard to third-party Trackers, Users can manage their preferences by visiting the related opt-out link (where available), by using the means provided in the third party’s privacy policy, or by contacting the third party directly.

How to control or delete Cookies through your browser settings

Users can use their own browser settings to see which Cookies have been set, block them or delete them. Browser settings, however, do not allow granular control of consent by category. Below are the links to the guides for the most common browsers:

• Google Chrome
• Mozilla Firefox
• Apple Safari
• Microsoft Edge
• Brave
• Opera

Consequences of denying the use of Trackers

Users are free to decide whether or not to allow the use of Trackers. However, should the User decide to block the use of non-necessary Trackers, some features of this Website may not be available. Necessary Trackers cannot be disabled, as they are indispensable for the provision of the Service.

Definitions and legal references

Cookie: Trackers consisting of small sets of data stored in the User’s browser.

Tracker: any technology (Cookies, unique identifiers, web beacons, embedded scripts, e-tags, fingerprinting) that enables the tracking of Users.

First-party Cookie: Trackers managed directly by the Data Controller of this Website.

Third-party Cookie: Trackers that enable services provided by third parties.

Legal references: this Cookie Policy has been prepared in fulfilment of the obligations under art. 122 of Italian Legislative Decree 196/2003, Regulation (EU) 2016/679 (GDPR) and in compliance with the Guidelines of the Italian Data Protection Authority (Garante) of June 10, 2021.